Stop retyping purchase orders.
Quillexa reads the orders your customers send, in any layout, matches every line to your products and prices, and shows your team what needs a second look. Approved orders leave as a file your system already imports.
Made for the orders you already receive
- PDF purchase orders
- Scans & phone photos
- Email & WhatsApp text
- Excel & CSV
- Any language
From inbox to order. Without all the retyping.
Bring the document. Keep the context. Give your team a structured starting point.
1Bring the order.
Upload the PDF, photo or spreadsheet, or paste the email or WhatsApp message. AI reads the order details and lines and keeps the original beside them.
2Review what matters.
Match internal SKUs and customer aliases. Correct unknown products, check quantities, and acknowledge price differences.
3Move it forward.
Approve the reviewed order and download CSV, XLSX, or structured JSON for your existing order-entry workflow.
The screen your team works in
The original on the left, the order on the right, and a checklist of what needs a person. This is the real review screen, with demo data.
Automation prepares. Your team decides.
Your customers have their own product codes, negotiated prices, and ways of ordering. A useful workflow should make those differences visible.
- Every line matched to your catalog, including each customer’s own part codes
- Contract prices per customer, not only the list price
- Pack sizes: a box of 100 is not 100 boxes
- Stock on hand, before a delivery is promised
- Customers on credit hold
- Duplicate orders and repeated PO numbers
- Totals that do not add up, missing fields and odd quantities
- Unclear handwriting flagged and never guessed; missing prices taken only from your own quotes, contract prices or catalog
More than reading
Fits the way your order desk already works
Orders come in
Approved orders go out
- Gets faster with every order
- When your team approves an order, Quillexa remembers each customer’s own codes, their wording and the unit they order in. That customer’s next order matches by itself, with the price filled in from your quote, contract or catalog.
- Results you can show
- Time saved, touchless orders, lines matched automatically and exceptions caught, measured from your own review history.
Your orders stay yours
Built around the distributor’s day.
For wholesalers, industrial suppliers, and small manufacturers processing recurring purchase orders. Start with a focused pilot using your formats and catalog.
- Industrial parts
- Electrical supplies
- Building materials
- Hardware wholesale
- Automotive parts
- Food & beverage wholesale
- Office supplies
- Specialty manufacturing
See the time your team spends retyping orders.
Enter your own numbers. Nothing leaves this page.
- Hours spent entering orders each month
- 25
- What that time costs each month
- $523
- Plan for this volume
- Starter: $299 / month
This is the time spent today, not a promised saving. A person still checks every order in Quillexa, so the pilot measures how much of this time actually comes back. The default hourly cost is the mean wage of US order clerks, $20.93 (US Bureau of Labor Statistics, May 2023), before employer costs.
Start with a pilot. Pay for orders, not seats.
Launch prices for our first ten distributors. Prices exclude VAT. Cancel monthly.
Billed in USD; GBP, EUR, CAD and AUD invoices on request. Over 1,000 orders a month or a direct ERP connection: ask for a quote. Nothing is exported until your team, or an approval rule your team sets, approves it, and we measure time and accuracy with you during the pilot instead of promising savings up front.
Questions distributors ask first
Let’s put your order flow to work.
A focused pilot starts with your catalog, 20 of your real orders, and clear acceptance criteria. We measure time and accuracy together before you subscribe.
Pilot · $490 one time
A useful first conversation
We’ll discuss your document formats, order volume, product aliases, and current ERP. No guaranteed savings or unsupported integration promises.